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Job list and search

Find every job — open, filled, on hold or closed — with 35+ field filters, three sort keys, four bulk actions, and a 32-field XLSX export.

Where to find it
Main menu → Jobs
Who can use it
Recruiters, hiring managers and account owners with access to jobs
Direct URL
https://app.nextal.com/jobs
The Jobs list. The Add Job and Filter-out-closed-job checkbox sit on the left of the toolbar; Export is on the right.

Toolbar at a glance

From left to right:

  • Refresh button (circular arrow icon, blue).
  • Add Job button (with a + icon) — only visible if you have permission to create jobs. Opens the create-job side panel.
  • Filter out closed job checkbox — sits next to Add Job. Ticked by default; URL param ?displayClosedJob=true|false. When ticked, closed jobs are excluded from the list and from any export.
  • Search input (with magnifier icon).
  • Filters button (filter funnel icon).
  • Sort button (list-ordered icon on a green chip).
  • Export button — opens the export side panel. Requires permission to create jobs.

Filters specific to Jobs

The Jobs list exposes 35 built-in filters, plus every active job custom property defined in Settings → Customization → Job properties.

Text (2)

  • Title — matches the job title.
  • External Reference — matches the external reference identifier.

Number (8)

  • Job Number — the auto-incremented internal ID.
  • Fee — the recruitment fee amount.
  • Minimum hours per week, Maximum hours per week.
  • Minimum Salary, Maximum Salary (annual).
  • Minimum Hourly Salary, Maximum Hourly Salary.

Date (6)

  • Creation Date, Last Update Date.
  • Contract Start Date, Contract End Date.
  • Publication end date — the deadline you set when publishing the job.
  • Close Date — the day the job was closed.

Select — single value (17)

  • Template — job template the job was created from.
  • Client — the client account this job belongs to.
  • Status Type — one of OPEN, FILLED, CLOSED.
  • Entities — your organization’s configured entities (when multi-entity is enabled).
  • Contract Type — Permanent, Contract, Temporary, Internship, etc.
  • Hierarchical Level — Junior, Senior, Lead, Director, etc.
  • Schedule — Full-time, Part-time, Flexible, etc.
  • Shifts — Day, Evening, Night, Weekend, etc.
  • Social Advantages — your organization’s benefit list.
  • Categories — admin-managed job categories.
  • Closing Reason — only relevant when the job is closed.
  • City and Province — pulled from the standard-address geocoded address.
  • Hiring Manager and Recruiter — users assigned to the job.
  • Published — Yes / No.
  • Restricted — Yes / No. Restricted jobs are private to assigned users.

Select — multi-value (2)

  • Tags — multi-select of job tags.
  • Skills — multi-select of skill / technology tags.

Sort keys

The Sort popover exposes:

  • Status.
  • Creation Date — default sort, DESC by default.
  • Relevance — only available when a text search is active; becomes the new default when search is on.

Columns in the table

The Jobs list shows 8 columns:

  1. Checkbox — only visible if you have edit access to jobs. Used for bulk select.
  2. Title — clickable; opens the job detail.
  3. Status — colored chip from the job’s status configuration.
  4. Published — Yes / No indicator.
  5. New applicants — count of applicants currently at the first workflow step.
  6. Total applicants — count of all applications ever made on this job.
  7. Creation Date — with an extra (N Open days) annotation showing how many days the job has been open.
  8. Action — only if you have edit access to jobs. 3-dot menu.

Row actions (3-dot menu)

5 actions per row, visible with JOB_EDIT permission.

Visible only if you have edit access to jobs. Five entries:

  • Edit — opens the job at /jobs/<id>.
  • View applicant kanban — opens /jobApplicants/<id> for this job.
  • Add comment.
  • Add schedule task.
  • Send to candidates.

Bulk actions

When 1+ jobs are ticked, the toolbar is replaced by these 4 bulk-action buttons.

When at least one row is ticked (master checkbox or per-row checkbox — visible if you have edit access to jobs), the toolbar is replaced by 4 bulk actions:

  1. Publish (share-forward icon) — publishes every selected job (sets it visible on the career page).
  2. Unpublish (filled share-forward icon) — removes every selected job from the career page.
  3. Add tag (tag icon) — opens a tag picker side panel; the chosen tags are appended to each selected job (existing tags are kept).
  4. Change status (board icon) — opens a status picker side panel; the chosen status is applied to every selected job.

There is no bulk Merge, no bulk Delete, no bulk Send — only the four above.

Export

Export side panel — 32 toggleable fields. The current filter, search and sort are applied, plus the Filter-out-closed-job toggle.

Where. Right side of the toolbar. Requires permission to create jobs.

Output. XLSX file named jobs_DD/MM/YYYY.xlsx, sheet name Job Information. Capped at 1000 jobs (warning “Only the first 1000 jobs can be exported” is shown above the limit).

The 32 exportable fields

On by default (6): Job Number, Template Id, Title, Status, Status Type, Client Name.

Off by default (26): Technologies, Contract Start Date, Contract End Date, Publication end date, Hierarchy, Contract Types, Schedules, Shifts, Min Hour Per Week, Max Hour Per Week, Employment Equity, External Reference Id, Close Date, Published, Publish Date, Min Salary (Annual), Max Salary (Annual), Min Salary (Hourly), Max Salary (Hourly), Tags, Address, Number of position, Restricted, Active, Publish on all site, Publishing Sites.

Tips

  • Untick “Filter out closed job” before exporting if you need historical jobs in your report — closed jobs are excluded by default both on screen and in the export.
  • Use the Recruiter / Hiring Manager filters to build per-user views (“My open jobs”, “Marie’s filled jobs in 2025”) — then save them as favorites.
  • Skills + Status Type = OPEN is the fastest way to find “which open jobs need React people right now?”.