Job applicant kanban board
The drag-and-drop board for moving candidates through a job. Columns are statuses; cards are candidates; the applicant menu launches every action — interviews, emails, decisions, transfer.
The Applicants kanban is the central screen for moving candidates through a job. Each column is a status in your workflow (default or custom). Cards represent candidates. You drag, you sort, you filter, you bulk-select — and from each card you launch all the actions documented in the rest of this section.
Columns and statuses
Columns reflect the workflow on this job — either the default workflow (New, Phone Screen, Interview, Reference Check, Offer, Hired) or a custom one defined by your organization. Each column shows a count of candidates currently in that status.
What a card shows
Each card includes: name, photo, city, star rating, tags, recent activity date, and the applicant menu. The menu is the launch point for every action covered in this section — schedule interview, send email/SMS/survey, decline, deny, hire, transfer, tag, share.
Drag-and-drop
Hold a card and drag it to a different column to change its status. The status updates immediately; no confirmation, no extra clicks. If you need to move several candidates at once, see Move applicant in workflow.
Filtering
The filter button at the top of the kanban opens a drawer with these filters:
- City — restrict to candidates in one city. The list of cities is auto-populated from the candidates on this job.
- Stars — operator (≥ / ≤ / =) plus a value (1–5). Useful for showing only top-rated candidates.
- Tags — operator (any / all) plus a list of tags. Filter to “all candidates tagged senior AND remote-ready”.
- Archive toggle — show archived candidates (default off). Archive happens when a candidate is moved into a terminal status or explicitly archived from the bulk-action bar.
Search
A search box at the top filters cards by candidate name. Type partial — “smi” finds Smith, Smyth, Smithson.
Sorting
The sort control changes the order of cards within each column. Default: most recent activity first. Other options: candidate name, application date.
Multi-select and bulk actions
Each card has a checkbox. Check several cards to unlock the bulk-action bar at the top — it shows a counter (“3 selected”) and exposes bulk versions of every per-card action: move, schedule interview, send email, decline, deny, hire, transfer, add tag, share, add to another job, archive.
Archive
Archive removes a candidate from the active kanban view without deleting them. Archived candidates are still visible by flipping the archive toggle on. Use it when a candidate is permanently off this job but you don’t want to lose history.
Export to Excel
An export button at the top right exports kanban data to XLSX — three sheets covering applications, statuses, and candidate details. Useful for offline review or for sharing with stakeholders without giving them Nextal access.
Who can do what
What you want to do
What you need
View the kanban
Read access to applications
Drag cards between columns
Edit access to applications
Use bulk actions
Same — plus any specific permission for the action (e.g. send email permission for bulk-send)
Export to Excel
Read access
Tips
- Lean on filter + bulk select. Filter to “everyone tagged ‘interview-ready’” then bulk-schedule a phone interview — saves a lot of clicks.
- Multi-select is your friend for repetitive moves. Especially during the screening pass: select the strong applications, bulk-move them to Phone Screen in one action.
- The export is for stakeholders, not for analytics — for charts, use the Reports tab.
- Each per-card action has its own deep page in this section — open the applicant menu to see all the options.