Fill candidate survey on behalf

Fill a candidate’s survey on their behalf during a phone screen or in-person interview — the survey form opens with all questions; submit captures the answers as a recruiter-entered response.

Where to find it

Candidate profile → applicant menu → Fill survey

Who can use it

Anyone with edit access to candidates.

Direct URL

https://app.nextal.com/jobs/<ID>?tab=applicants

🔒Requires permission:Fill Survey Response

Fill out a survey on behalf of the candidate — typically during a phone screen or in-person intake when you have the candidate on the line and want to capture their answers directly into Nextal without sending them a separate link.

Screenshot pendingThe Fill survey sidebar showing a Survey picker at the top, then the survey questions rendered as form fields (text, multi-choice, dropdowns, etc.) below — exactly what the candidate would see — with a Save button at the bottom.

The Fill survey sidebar. Pick the survey; fill the form yourself.

When to use this

Use it when:

• You’re on a screening call with the candidate and capturing structured answers as you go.
• The candidate isn’t a self-serve user (over the phone, in-person, no email).
• You need to record answers a candidate gave verbally during an interview.

For self-serve, see Send candidate survey — the candidate fills it themselves.

How to open it

1. Open the candidate’s profile (or use the applicant menu from the kanban, depending on your setup).
2. Pick Fill survey. The sidebar opens with a Survey picker.

What you fill in

Survey

Dropdown of available surveys. Pick the one whose questions you want to fill.

Survey fields

Once a survey is picked, every question in it is rendered as the appropriate form field — text input, multiple-choice, dropdown, date picker, file upload, signature pad, etc. Required fields are marked; the form blocks submission if any are missing.

Read-only after save

Note

One-shot. Once you save, the response can’t be edited from this sidebar. Plan to fill the whole thing in one sitting; you can’t come back later to fix one answer.

What happens when you click Save

The survey response is recorded against the candidate. It shows up on their profile under Surveys & feedback, alongside any responses they’ve given themselves. The system marks the response as recorded by you (not by the candidate) — useful when later reading the answers to know whether it came from the candidate directly or via a recruiter.

Who can do what

What you want to do

What you need

Fill a survey on behalf

Edit access to the candidate

Read the response

Read access to the candidate

Tips

• Fill while the call is live. Tab through the form as you talk; it’s faster than taking notes and re-typing later.
• If you have to leave a field blank, mark it for follow-up in your task list — the sidebar won’t let you edit the survey response later.
• Tell the candidate. If you’re entering their answers, let them know it’s being recorded — basic transparency.