Move applicant in workflow
Move a candidate from one workflow status to another, by drag-and-drop or from the sidebar — works for one candidate or several at once.
Drag-and-drop is the most common way to move an applicant between columns on the kanban — but you can also open the move sidebar to pick a destination explicitly, especially when moving several candidates at once.
Screenshot pendingThe Move candidate sidebar with the candidate names listed as disabled buttons at the top, a "Move to" dropdown showing the workflow statuses for this job, and Close / Send buttons in the footer.
When to use this
Use it when:
- You picked several candidates with checkboxes and want to move them all to the same next step in one click.
- The destination column is far down the kanban and dragging is awkward.
- You want to pick from a list rather than estimate where to drop.
How to open it
- Single candidate. Open the applicant menu on the kanban card and choose Move candidate. The sidebar slides in from the right.
- Multiple candidates. Check the boxes on several cards, then click the bulk-action Move button at the top of the kanban.
What you fill in
| Field | What it does |
|---|---|
| Candidate | Read-only list of the candidates you’re moving — shown as small badges. To remove one before moving, close the sidebar and uncheck them on the kanban. |
| Move to | Drop-down listing every workflow status available for this job. The list reflects your job’s workflow (custom or default), not a global list. The first status is pre-selected. |
What happens when you click Send
Each selected candidate is moved to the chosen status. The kanban refreshes; the cards visibly jump to their new column. There is no email or notification triggered by a plain move — those happen when you use a dedicated action like Decline, Deny, Hire or one of the Schedule-interview actions.
Who can do what
| What you want to do | What you need |
|---|---|
| Move one or several applicants | Edit access to applications on this job |
| See the kanban without moving | Read access to applications |
Tips
- Bulk-move from a filter. Filter the kanban first (by tag, by city, by stars), then select-all and bulk-move — useful for batch screening passes.
- Drag-and-drop is faster for one card. Reserve the sidebar for two-plus candidates or when the destination is off-screen.
- Order of statuses matters. The dropdown follows the workflow order. If “Hired” sits at the bottom, that means your workflow puts hire at the end.