Job automation
The Automation tab is a settings page made of three cards: Job creation, Automation and Reasons. Each setting is independent — turn on only the behaviours that match your team’s process.
Screenshot pendingThe Automation tab with its three settings cards and the save bar at the bottom of the page.
How to save
This is a settings page: change the switches, then click Save in the bar at the bottom of the page. Cancel restores the saved values. If you leave the page with unsaved changes, the admin asks you first. Nothing is applied until you click Save.
“Job creation” card
| Switch | What it does |
|---|---|
| Job from scratch | Allows creating a job without starting from a job template. When off, every new job must be created from an existing template. |
“Automation” card
| Switch | What it does |
|---|---|
| Automatic publication | Publishes a job as soon as it is created. |
| Automatic closure | Closes the job as soon as a candidate is hired. |
| Deny candidates when the job is closed | Denies the remaining candidates when the job is closed. |
| Deny other candidates on hire | Denies the other candidates as soon as a candidate is hired. |
| Block duplicates | Prevents creating the same job twice for the same client. |
Automatic closure uses the first active job status of type “Filled” or “Closed”.
“Reasons” card
| Switch | What it does |
|---|---|
| Ask for the deny reason | Opens a panel to choose the reason when a candidate moves to “Denied” (see Deny reasons). |
| Ask for the decline reason | Opens a panel to choose the reason when a candidate withdraws (see Decline reasons). |
Tips
- Combine “Automatic closure” with “Deny candidates when the job is closed” so closing a job after a hire cleans up the remaining applications in one step.
- Use “Deny other candidates on hire” when your process notifies unsuccessful candidates: no application stays in progress after a hire.
- “Automatic publication” suits high-volume flows where jobs go live as soon as they are entered. Turn it off if jobs need a review before publication.
- “Job from scratch”: turning it off forces jobs to be created from templates.