Job automation
The Job Automation tab contains two sections: Job Creation Setup (which controls how new jobs can be created) and Job Automation Setup (four on/off toggles that control automatic behaviors across the hiring pipeline). Each setting is independent — turn on only the behaviors that match your team’s process.
Screenshot pendingThe Job Automation tab showing a Job Creation Setup section with a Job from scratch toggle, followed by the Job Automation Setup section with four toggles: Automatic publication, Automatic closure, Automatic deny, and Automatic decline.
Job Creation Setup
| Toggle | What it does |
|---|---|
| Job from scratch | Allows recruiters to create a job from scratch, without using a job template. When turned off, every new job must be created from an existing template. |
Job Automation Setup
| Toggle | What it does |
|---|---|
| Automatic publication | Publishes a job as soon as it is created. |
| Automatic closure | Closes a job automatically when someone is hired. |
| Automatic deny | Automatically denies candidates when a job is closed. |
| Automatic decline | Automatically moves remaining candidates to a declined state when someone is hired. Note: the on-screen description for this toggle currently reads “deny” instead of “decline” — this is a display issue in the app; the toggle controls the decline behavior. |
Enabling or disabling
- Go to Configuration → ATS settings → Job and open the Job Automation tab.
- Toggle each rule on or off as needed.
- Changes take effect immediately.
Tips
- Combine “Automatic closure” with “Automatic deny” to ensure that closing a job for a hire automatically cleans up all remaining open applications in one step.
- Use “Automatic decline” when your process sends a notification to unsuccessful candidates — it prevents applications from sitting in an in-progress state indefinitely after a hire.
- “Automatic publication” suits high-volume hiring flows where jobs go live as soon as they are entered. Turn it off if jobs need a review or approval step before going public.
- “Job from scratch” is useful for organizations that want all jobs to follow a template structure. Turning it off enforces template-based job creation.