Job application list

Configured in

• application-declined-reasons

All applications across all jobs, with a per-window statistics bar, a spontaneous-only toggle in the header, an archive toggle, and 12 export fields. No bulk actions.

Where to find it

Main menu → Job Applications

Who can use it

Recruiters and hiring managers with access to applications

Direct URL

https://app.nextal.com/jobApplications

🔒Requires permissions:Application List, Application Read

Note

Shared list controls — documented once on Candidates. The search bar, the 6 filter types (text, number, date, select-single, select-multi, file), the Sort popover, saved filters and the favorites bar behave exactly the same on every list in Nextal. They are documented in detail on the Candidates list page — this page only lists what is specific to this list (its filter set, sort keys, columns, row actions, bulk actions, export fields and page-level toggles).

Screenshot pendingThe Job Applications list with statistics tiles, Spontaneous toggle in the header, toolbar, columns and pagination

The Job Applications list. The Spontaneous toggle is in the page header; the Filter-out-archive checkbox is in the toolbar.

Statistics tiles at the top

Screenshot pendingThe four statistics tiles at the top of the Job Applications list: Total, Last 365 days, Last 30 days, Last 7 days

The 4 counters above the toolbar — Total, Last 365 days, Last 30 days, Last 7 days. They include archived applications.

Above the toolbar, four tile counters show the volume of applications in fixed windows:

• Total — every application ever, including archived.
• Last 365 days, Last 30 days, Last 7 days — applications whose Creation Date falls in the window. The counters update when the Spontaneous Applications toggle changes.

Page-level toggles

The Job Applications list has two toggles that act outside the filter drawer:

Spontaneous Applications switch (in the page header)

A switch in the top-right of the page header. When ON, the list shows only spontaneous applications — candidates who applied without picking a specific job. The columns change: Status, Job and Action are hidden; Add Application is also hidden. URL: ?showSpontaneous=true.

Filter out archive applications (in the toolbar)

A checkbox next to Add JobApplication. Ticked by default. URL: ?displayArchive=true|false. Ticked = archived applications are excluded; unticked = they are included in the list and counters.

Toolbar

From left to right:

• Refresh button.
• Add JobApplication — only visible with the create permission AND when Spontaneous is OFF. Opens a side panel where you pick a Job + a Candidate to create the application.
• Filter out archive applications checkbox.
• Search, Filters, Sort, Export.

Filters specific to Job Applications

Nine built-in filters — no custom-property filters on this list.

• Title (text) — matches the candidate’s display title.
• Creation Date, Last Update Date (date).
• Template (select) — the job template behind the application.
• Client (select).
• Status Type (select) — eleven values: New application, Screening, Interview, SURVEY, Offer, Hired, Denied, Decline, Email, Texto, Background.
• Entities (select).
• City, Province (select) — from the job’s address.

Sort keys

• Status.
• Creation Date — default, DESC.
• Relevance — only when a text search is active.

Columns

The default view (Spontaneous OFF) shows 5 columns:

1. Candidate — name, avatar, link to the candidate.
2. Eye icon — previews the candidate’s latest file in a side panel without leaving the list.
3. Status — colored chip showing where the application sits in its workflow.
4. Job — job title + a link to the job.
5. Action — 3-dot menu (with the relevant read permission).

When Spontaneous Applications is ON: only the Candidate + Eye columns are visible.

Row actions (3-dot menu)

Screenshot pendingThe 3-dot menu on a Job Application row showing View Candidate, View Job, View Kanban

Row actions on Job Applications — three navigation entries gated by permissions.

Each entry is gated by the matching read permission. None of them modifies data — they are all navigation shortcuts:

• View Candidate — opens /candidates/<id>. Requires read access to candidates.
• View Job — opens /jobs/<jobId>. Requires read access to jobs.
• View Kanban — opens /jobApplicants/<jobId>. Requires read access to applications.

Bulk actions

None. The Job Applications list has no row checkboxes and no bulk-action bar. To act on many applications at once, open the job’s kanban (View Kanban from the row action) and use the kanban’s multi-select.

Export

Screenshot pendingThe Export side panel for Job Applications with the 12 toggleable fields all on by default

Export side panel — 12 fields, all on by default. The current filter, search, sort AND the two page toggles are applied.

Where. Top-right of the toolbar.

Output. XLSX file. Capped at 1000 applications.

The 12 exportable fields

All 12 fields are on by default:

• Candidate Name, Candidate Email, Candidate Phone Number.
• Application Date (Creation Date).
• Active — whether the application is currently active.
• Status (the labelled value, not the numeric ID), Status Type.
• Deny Reason, Decline Reason.
• Job Title, Job Number.
• Client Name.

Tips

• Spontaneous-only triage: flip the Spontaneous switch ON to focus on unassigned-to-job applicants; pair with Status Type = New application.
• Decline-reason analysis: filter Status Type = Decline, export — the Decline Reason column gives you a freeform breakdown for free.
• Include archive in counts: untick the archive toggle when you want the statistics tiles + table to reflect all-time totals.