Job application list

Configured in

• application-declined-reasons

All applications across all jobs, with the total next to the title, a spontaneous-only toggle in the header, an archive toggle, and 12 export fields. No bulk actions.

Where to find it

Top menu → Applications

Who can use it

Recruiters and hiring managers with access to applications

Direct URL

https://app.nextal.com/jobApplications

🔒Requires permissions:Application List, Application Read

Note

Shared list controls — documented once on Candidates. The search bar, the 6 filter types (text, number, date, select-single, select-multi, file), the Sort popover, saved filters and the favorites bar behave exactly the same on every list in Nextal. They are documented in detail on the Candidates list page — this page only lists what is specific to this list (its filter set, sort keys, columns, row actions, bulk actions, export fields and page-level toggles).

Screenshot pendingThe Job Applications list with the title and its total, Spontaneous toggle in the header, toolbar, columns and pagination

The Job Applications list. The Spontaneous toggle is in the page header; the Filter-out-archive checkbox is in the toolbar.

Total next to the title

Screenshot pendingThe Job Applications title followed by the number of applications in the list, for example “Job Applications · 1,248”, then the Spontaneous switch

The total between the title and the Spontaneous switch — the number of applications in the list on screen.

Between the page title and the Spontaneous Applications switch, a number tells you how many applications the list on screen holds — for example Job Applications · 1,248. Hover over it to see the Total: 1,248 tooltip. Right after it, the small ⟳ button (Refresh the list) reloads the list.

The total follows the list: it changes with the filter drawer, the search bar, the Spontaneous Applications switch and the Filter out archive applications checkbox. Because the checkbox is ticked by default, the total leaves archived applications out until you untick it.

Note

The statistics tiles have been removed. The four counters that sat above the toolbar (Total, Last 365 days, Last 30 days, Last 7 days) are gone. To follow application volume over time, use the Job application analytics report (Reports → Job Applications tab).

Page-level toggles

The Job Applications list has two toggles that act outside the filter drawer:

Spontaneous Applications switch (in the page header)

A switch in the top-right of the page header. When ON, the list shows only spontaneous applications — candidates who applied without picking a specific job. The columns change: Status, Job and Action are hidden; Add Application is also hidden. URL: ?showSpontaneous=true.

Filter out archive applications (in the toolbar)

A checkbox right before Add JobApplication. Ticked by default. URL: ?displayArchive=true|false. Ticked = archived applications are excluded; unticked = they are included in the list and in its total.

Toolbar

From left to right:

• Search, Filters, Sort (the button names the current order).
• Export.
• Filter out archive applications checkbox.
• Add JobApplication — only visible with the create permission AND when Spontaneous is OFF. Opens a side panel where you pick a Job + a Candidate to create the application.

On a narrow window, the right-hand group moves to a second line. To reload the list, use the small ⟳ button next to the total.

Filters specific to Job Applications

Nine built-in filters — no custom-property filters on this list.

• Title (text) — matches the candidate’s display title.
• Creation Date, Last Update Date (date).
• Template (select) — the job template behind the application.
• Client (select).
• Status Type (select) — eleven values: New application, Screening, Interview, SURVEY, Offer, Hired, Denied, Decline, Email, Texto, Background.
• Entities (select).
• City, Province (select) — from the job’s address.

Sort keys

• Status.
• Creation Date — default, DESC.
• Relevance — only when a text search is active.

Columns

The default view (Spontaneous OFF) shows 6 columns:

1. Candidate — name, avatar, link to the candidate.
2. Eye icon (Preview the latest CV) — previews the candidate’s latest file in a side panel without leaving the list.
3. Stars — the application’s rating, 1 to 5 stars, read-only here.
4. Status — colored chip showing where the application sits in its workflow.
5. Job — job title + a link to the job.
6. Action — 3-dot menu (with the relevant read permission).

When Spontaneous Applications is ON: only the Candidate, Eye and Stars columns are visible.

Unlike the other lists, a row does not open on click: the candidate and the job are two separate links, and the list has no checkboxes.

Row actions (3-dot menu)

Screenshot pendingThe 3-dot menu on a Job Application row showing View Candidate, View Job, View Kanban

Row actions on Job Applications — three navigation entries gated by permissions.

Each entry is gated by the matching read permission. None of them modifies data — they are all navigation shortcuts:

• View Candidate — opens /candidates/<id>. Requires read access to candidates.
• View Job — opens /jobs/<jobId>. Requires read access to jobs.
• View Kanban — opens /jobApplicants/<jobId>. Requires read access to applications.

Bulk actions

None. The Job Applications list has no row checkboxes and no bulk-action bar. To act on many applications at once, open the job’s kanban (View Kanban from the row action) and use the kanban’s multi-select.

Export

Screenshot pendingThe Export side panel for Job Applications with the 12 toggleable fields all on by default

Export side panel — 12 fields, all on by default. The current filter, search, sort AND the two page toggles are applied.

Where. Top-right of the toolbar.

Output. XLSX file. Capped at 1000 applications.

The 12 exportable fields

All 12 fields are on by default:

• Candidate Name, Candidate Email, Candidate Phone Number.
• Application Date (Creation Date).
• Active — whether the application is currently active.
• Status (the labelled value, not the numeric ID), Status Type.
• Deny Reason, Decline Reason.
• Job Title, Job Number.
• Client Name.

Tips

• Spontaneous-only triage: flip the Spontaneous switch ON to focus on unassigned-to-job applicants; pair with Status Type = New application.
• Decline-reason analysis: filter Status Type = Decline, export — the Decline Reason column gives you a freeform breakdown for free.
• Include archive in the total: untick the archive toggle when you want the total + table to reflect all-time totals.