Exporting users

Where to find it

Administration → Users

Who can use it

Administrators with user-management access

Direct URL

https://app.nextal.com/conf/admin/users

🔒Requires permission:User Management

From the user list, the Export button downloads your accounts to an Excel file (.xlsx). The file is built for the round-trip: you export it, edit it in Excel, then re-upload it as-is through the bulk import — its columns are mapped automatically, with no manual work.

The export runs entirely in your browser and reflects what’s currently filtered on screen: the active search, filters, and sort are preserved. So you export the filtered set, not necessarily every account.

Exporting the list

1. Open Administration → Users.
2. Optional: search, filter, or sort the list to keep only the accounts you want. The export mirrors exactly that view.
3. In the toolbar, next to Bulk Import, click Export. An Export data side panel opens on the right.
4. Turn the fields to export on or off (see the table below). The default set matches the import template.
5. Click Export. The file users_<date>.xlsx downloads (for example users_2026-07-23.xlsx), with a single sheet named Users.

Screenshot pendingThe 'Export data' side panel open to the right of the user list, with the list of fields to export as toggle switches and the Cancel and Export buttons.

The 'Export data' panel. Each field is a toggle; the default fields match the import template.

1000-row limit

An export contains at most 1000 users. If the filtered list has more, only the first 1000 are written and a warning appears: “Only the first 1000 users can be exported.” Narrow your filters to export the remaining accounts. On success, a notification shows how many users were exported.

The exported columns

The file’s header row uses the template’s technical keys (firstName, lastName, …) — this is intentional: those keys are what the bulk import recognizes and maps automatically. The following fields are on by default:

Column	Field	Content
firstName	First Name	—
lastName	Last Name	—
email	Email	The sign-in identifier and the matching key on re-import.
userSecurityGroup	Security group	Exported as the group’s name (its displayed label).
technical	Technical account	true or false.
startDateTime	Start date	Date in YYYY-MM-DD format.
endDateTime	End date	Date in YYYY-MM-DD format.

Three optional fields are off by default — you can add them, but the import ignores them (they’re only for viewing the data in Excel):

Column	Field	Content
enabled	Status	true (active) or false (inactive).
creationDate	Creation date	Date in YYYY-MM-DD format.
lastConnexionDateTime	Last connection	Date in YYYY-MM-DD format.

No password is exported

The file contains no password column and no authentication details. This is deliberate: passwords never leave Nextal, and a re-import never changes an existing user’s password.

The Excel round-trip

The exported file is directly compatible with the bulk user import:

1. Export the list as above.
2. Edit the file in Excel — fix names, change security groups, add new rows, and so on.
3. Go back to the user list and click Bulk Import, then upload the edited file.
4. At the Map Columns step, the technical headers (firstName, lastName, …) are recognized and mapped automatically — nothing to configure.
5. Choose the import mode (Add / Update by default) and run the import.

On re-import:

• Existing users are matched by email and updated with the file’s values.
• Existing users’ passwords are never changed.
• Columns the import doesn’t know (enabled, creationDate, lastConnexionDateTime) are simply ignored.
• New rows create new accounts, with an automatically generated password.

Tip

After editing the file, run a first test in Add / Update mode on a few rows to check the result before processing the full file.

See also

• Users — add, edit, activate, and deactivate accounts.
• Bulk import users — re-upload the exported file.
• Security groups — what each user can see and do.